OSHA Recordkeeping and Reporting Software
OSHA recordkeeping software that connects incident information, recordability review, OSHA 300/300A/301 logs, ITA-compatible export, and TRIR/DART calculations in one documented workflow.
OSHA recordkeeping and reporting, connected
Rivkor helps teams organize the information used for OSHA injury and illness recordkeeping. Start with an incident, document the facts used in the employer's recordability decision, generate OSHA 300, 300A, and 301 records for review, prepare an ITA-compatible CSV export, and calculate TRIR and DART rates from recorded cases and hours worked.
Rivkor supports the workflow, but the employer remains responsible for determining recordability, confirming applicable recordkeeping and electronic-submission requirements, reviewing generated records, and completing required submissions. Rivkor does not guarantee compliance, acceptance by OSHA, or any particular enforcement outcome.
Important OSHA recordkeeping dates
These are recurring federal OSHA recordkeeping dates for the prior calendar year's records. Employers must confirm whether each establishment is covered and verify current federal OSHA or applicable State Plan instructions on OSHA's recordkeeping site and the ITA FAQs. This information is not legal advice.
Electronic submission through the ITA
Opens in 86 daysJanuary 2, 2027 through March 2, 2027
- Window opens: January 2, 2027
- Submission due: March 2, 2027
Establishments covered by OSHA’s electronic-submission requirements must submit the required calendar-year 2026 injury and illness data by March 2, 2027.
Form 300A workplace posting
Posting deadline in 116 daysFebruary 1, 2027 through April 30, 2027
- Post by: February 1, 2027
- Keep posted through: April 30, 2027
Post the certified Form 300A annual summary for calendar year 2026 by February 1, 2027 and keep it posted through April 30, 2027 (29 CFR 1904.32).
Separate event-driven reporting deadlines: Report a work-related fatality to OSHA within 8 hours and a work-related in-patient hospitalization, amputation, or loss of an eye within 24 hours.
Start with documented incidents and recordability review
OSHA recordkeeping begins with complete incident information and a documented review of whether a case is work-related and recordable. Rivkor keeps incident details, investigation information, days away, restricted work, job transfer, and the employer's recordability assessment connected instead of scattering them across emails and spreadsheets.
Guided prompts can support a more consistent review, but they do not make the legal determination for the employer. For practical form walkthroughs, see how to complete OSHA 300 logs for small business and the OSHA recordable injury glossary.
Investigation detail stays with the case so recordability documentation is not rebuilt later from inboxes and shared drives.
Build OSHA 300, 300A, and 301 records from reviewed case data
Once a case has been reviewed, Rivkor uses the recorded incident information to help prepare the corresponding OSHA records for employer review. The OSHA 300 Log organizes recordable cases, the 300A summarizes annual totals, and the 301 provides incident-level information.
Keeping the source incident and generated records connected reduces duplicate entry and gives teams a clearer path for reviewing case classifications, days away, restricted work, job transfer, and annual totals. For deadlines and ITA checklist steps, see the OSHA 300/300A/301 + ITA checklist.
Prepare OSHA reporting data for ITA upload
For establishments with applicable electronic-submission requirements, Rivkor can export OSHA recordkeeping data as an ITA-compatible CSV for the employer's manual upload workflow.
Before submission, the employer should confirm that the establishment is covered, review the exported data, follow current OSHA instructions, and resolve any validation issues identified by the ITA. An export supports reporting preparation; it does not submit the data automatically or guarantee that OSHA will accept it.
Turn recorded cases and hours worked into TRIR and DART rates
TRIR and DART sit downstream of the recordkeeping process. Rivkor uses recorded case counts and hours worked to calculate the rates using the standard OSHA formula, helping teams review results without rebuilding spreadsheet calculations.
The rates depend on the accuracy of the underlying case classifications and hours entered. They are indicators for review and comparison, not proof of compliance or safety performance. Need to check a rate before setting up your records? Use the free TRIR & DART calculator. Also see What is TRIR? and What is DART rate?.
Key capabilities
Recordability review support
Guided prompts help teams work through OSHA 29 CFR 1904-style questions during investigation—work-relatedness, medical treatment, and days away or restricted work—while the employer makes the recordability determination.
OSHA 300/300A/301 record generation
Prepare Forms 300 (Log), 300A (Summary), and 301 (Incident Report) from reviewed incident data for employer review, including case counts and days away, restricted work, or job transfer totals on the 300A.
ITA-compatible CSV export
Export OSHA recordkeeping data as CSV formatted for OSHA Injury Tracking Application manual upload workflows. Export supports reporting preparation—it does not submit data or guarantee acceptance.
TRIR and DART calculations
Calculate Total Recordable Incident Rate and Days Away, Restricted, or Transferred rate from recorded cases and hours worked using the standard OSHA 200,000-hour formula.
Requirement information and review support. Use establishment information such as employee count and industry classification to support review of potentially applicable OSHA recordkeeping and electronic-reporting requirements. The employer must verify coverage and requirements using current OSHA or State Plan guidance.
Form generation history and recordability assessment documentation help teams retain an audit trail of recordkeeping decisions—without guaranteeing inspection outcomes.
How Rivkor helps with OSHA recordkeeping
Rivkor provides software tools that help digitize OSHA log workflows. It does not guarantee compliance outcomes or reduce fines. Teams use Rivkor to:
Document incident information that supports the employer’s recordability review
Prepare OSHA 300/300A/301 records from reviewed case data
Export ITA-compatible CSV for manual Injury Tracking Application upload workflows
Calculate TRIR/DART rates from recorded hours and cases using OSHA formulas
Retain audit trails of recordkeeping decisions and form generation
Bring OSHA recordkeeping, reporting preparation, and rate calculations together
Connect incident information, recordability documentation, OSHA records, ITA-compatible export, and TRIR/DART calculations in one workflow. Employer review and verification remain required. Start your free trial to prepare OSHA records from reviewed incident data.